THE KERALA SECRETARIAT SUBORDINATE SERVICE SPECIAL RULES, 1967

[2][1.

[3][xxx]

2.

Cypher Assistant

[4][2A.

Legal Assistant Senior Grade]

3.

Legal Assistants-Grade I

4.

Assistant Cashier

[5][4A.

Assistant-Selection Grade]

[6][4B.

Assistant-Selection Grade in the Governor's Secretariat]

5.

Assistants-Senior Grade 5A. Assistants-Grade I

6.

Reception Officers

7.

Legal Assistants-Grade II

8.

Assistants-Grade II

[7][9.

Confidential Assistants-Senior Grade

9A.

Confidential Assistants-Grade I

10.

Confidential Assistants-Grade II]

[8][10A.

Typist-Selection Grade]

[9][11.

Typists-Senior Grade

11A.

Typists-Grade I

12.

Typists-Grade II]

[10][13.

Assistant Tamil Translators-Higher Grade

13A.

Assistant Tamil Translators-Grade II

14.

Assistant Kannada Translators-Higher Grade

14A.

Assistant Kannada Translators-Grade II]

Categories

Method of appointment

(1)

(2)

[11][1. XXXX]

[12][1. xxxx]

2. Cypher Assistant

[13][Selection from the category of Senior Grade [14][Confidential Assistant]]

[15][2A. Legal Assistant Senior Grade

By promotion from Legal Assistant Grade I]

3. Legal Assistants, Grade I

Promotion from Legal Assistant Grade II

4. Assistant Cashier

Promotion from Assistants-Grade I employed in Departments other than Law, Finance and the Governor's Secretariat.

[16][4A. Assistant Selection Grade

By promotion from Assistant, Senior Grade in the Secretariat.

4B. Assistant Selection Grade in the Governor's Secretariat

By promotion from Senior Grade Assistant in the Governor's Secretariat. In the absence of qualified hands by appointment from Senior Grade Assistants in the Secretariat.]

[17][5. Assistants, Senior Grade]

By promotion from Assistants, Grade I in the Secretariat.

or

By promotion from U.D. Clerks in the Directorate of Public Relations or by appointment from Clerks (Senior Grade) appointed in the Directorate of Public Relations prior to 8-9-1969 and continuing in that post as on 8-9-1969.]

5A (a) Assistants Grade I in Departments other than the Governor's Secretariat

[18][Promotion from Assistants Grade II or appointment from [19][Typist Grade I] [20][Confidential Assistants] of the Secretariat.

Note.- [21][Typist Grade I] and [22][Confidential Assistants] of the Secretariat who possess the qualifications prescribed for appointment as Assistants Grade I will be eligible for appointment as Assistants Grade I, in every sixth vacancy. If eligible candidates are not available at the time of occurrence of the vacancy, the vacancies will be filled up by the promotion of assistants Grade II. The seniority of the [23][Typist Grade I/Confidential Assistants] who get appointed as Assistants Grade I will be fixed with reference to the date of order of their appointment as Assistants Grade I as laid down in Rule 27 of Part II of the Kerala State and Subordinate Services Rules. An [24][Typist Gr. I/Confidential Assistant] will not be eligible for appointment as Assistant Grade I unless he has put in as much service as the senior most Assistant Grade II awaiting promotion. The appointment of [25][Typist Gr. I/Confidential Assistant] as Assistants Grade I will be on the basis of total length of service as Typist/Stenographer as the case may be, in the ratio 1:1 between Typists and Stenographers, subject to the condition that a Typist with longer service should not be superseded by a Stenographer with less service.]

[26][or

Promotion from lower Division Clerks in the Directorate of Public Relations.

or

Appointment from Upper Division Clerks in the Directorate of Public Relations who were appointed prior to 8-9-1969 and continuing in that post as on 8.9-1969.]

(b) Assistants Grade I in the Governor's Secretariat

Promotion from Assistants Grade II in the Governor's Secretariat or appointment from Assistants Grade I of other Departments of the Secretariat.

6. Reception Officers

Appointment from Assistants Grade I/[27][Typists Grade I] other than Law, Finance and Governors Secretariat.

7. Legal Assistants, Grade II

[28][(i) Direct recruitment; or

(ii) Appointment from Assistant Tamil Translators, and Assistant Kannada Translators; or

(iii) Appointment or promotion from any other category in Kerala Secretariat Subordinate Service; or

[29][(iv) Transfer from any category in any Department under the Government or in the service of the High Court of Kerala]]

[30][Note:- Fifty percent of the vacancies shall be filled up by direct recruitment and appointment from Assistant Tamil Translators and Assistant Kannada Translators. The other fifty percent of the vacancies shall be filled up by the methods specified in items (iii) and (iv) above in the ratio of 3:2. [31][on the advice of the Kerala Public Service Commission from the candidates under items (iii) and (iv)] [32]The following shall be the rotation by which appointments by the different methods shall be made in a cycle of ten vacancies:

1st vacancy

By the method specified in item (i) or (ii) of the method of appointment.

2nd vacancy

By the method specified in item (iii) of the method of appointment.

3rd vacancy

By the method specified in item (i) or (ii) of the method of appointment.

4th vacancy

By the method specified in item (iii) of the method of appointment.

5th vacancy

By the method specified in item (ii) of the method of appointment.

6th vacancy

By the method specified in item (iii) of the method of appointment.

7th vacancy

By the method specified in item (i) or (iii) of the method of appointment.

8th vacancy

By the method specified in item (iv) of the method of appointment.

9th vacancy

By the method specified in item (i) or(ii) of the method of appointment.

10th vacancy

By the method specified in item (iii) of the method of appointment.

In the absence of qualified persons for appointment by the method specified in item (iii) of the method of appointment, such vacancies shall be filled up by the method specified in item (iv) of the method of appointment and vice versa. If qualified persons are not available for appointment by the method specified in items (iii) and (iv) of the methods of appointment, such vacancies shall be filled up by direct recruitment]

8(a) Assistants Grade II in the Governors' Secretariat

Direct recruitment or appointment from Assistants Grade II of other Departments of the Secretariat or Typists employed in the Governors' Secretariat.

(b) Assistant Grade II, in Departments other than the Governors Secretariat

[33][Direct recruitment.

Note 1:- [34][Typists and Clerks with four years' aggregate service under the State Government, irrespective of graduation qualification, will be allowed to compete in the written test conducted by the Public Service Commission for selection as Assistant Grade II, In the Secretariat]. The age limit for selection in the case of such persons will be 40 years on the first day of January of the year in which applications for appointment are invited by the Public Service Commission with the usual relaxation for scheduled castes/scheduled tribes and other backward classes. They shall take their chances for appointment purely on the basis of merit and considered against open competition vacancies and not against turns reserved for particular communities.]

[35][Note 2:- [36][Two per cent of the vacancies arising in the cadre of Assistant Grade II, shall be reserved for persons holding low paid posts included in any of the subordinate services under the State Government except the posts of lower division Clerks/Typists and similar posts, with four years aggregate service in their respective category of posts and having the minimum educational

qualification prescribed for appointment to the post of Assistant Grade 11 for direct recruitment. Those who secure not less than 40% marks in the competitive test conducted by the Kerala Public Service Commission shall only be eligible for selection for the post. In the absence of candidates to fill up vacancies reserved for persons holding low paid posts as specified above, such vacancies shall also be filled up by direct recruitment as if no such reservation has been made. The upper age limit for selection in the case of such persons will be 40 years on the first day on January of the year in which applications for appointment are invited by the Public Service Commission.

[37][9. Confidential Assistants Senior Grade

By Promotion from Confidential Assistants (Grade I) in the Secretariat

Or

By promotion from Confidential Assistants Grade I in the Directorate of Public Relations.

Or

By appointment from Confidential Assistants (Senior Grade) in the Directorate of Public Relations who were appoint prior to 8-9-1969 and continuing in that post as on 8-9-1969.]

9A. [38][Confidential Assistants Grade I

By promotion from Confidential Assistants (Grade II) in the Secretariat or by promotion from Confidential Assistants (Grade II) in the Directorate of Public Relations or by appointment from Confidential Assistants (Grade I) in the Directorate of Public Relations who were appointed prior to 8-9-1969 and continuing in that post as on 8-9-1969.]

[39][10. Confidential Assistants Grade II

(i) Direct Recruitment or

(ii) Recruitment by Transfer from among Confidential Assistants in the Kerala Ministerial Subordinate Service or Kerala Judicial Ministerial Service or

(iii) Appointment from among the Category of Typist in the Secretariat. Provided that number of vacancies filled up by the method prescribed in item (iii) shall not exceed 50 per cent of the total number of vacancies of appointment from Confidential Assistants Grade II in the Directorate of Public Relations who were appointed prior to 8-9-1969 and continuing in that post as on 8-9-1969.]

[40][10A. Typist-Selection Grade in the departments other than Governor's Secretariat

By promotion from Senior Grade Typists in the Secretariat.]

[41][10B. Typist-Selection Grade in Governor's Secretariat

By promotion from Senior Grade Typist in the Governor's Secretariat.]

[42][11. Typists Senior Grade

By promotion from Typists Grade I in the Secretariat.

Or

By promotion from Typists Grade I in the Directorate of Public Relations or by appointment from Typists (Senior Grade) in the Directorate of Public Relations who were appointed prior to 8-9-1969 and continuing in that post as on 8-9-1969.

11A. Typists Grade I

By promotion from Typists Grade II in the Secretariat or by promotion from Typists Grade II in the Directorate of Public Relations.

Or

By appointment from Typist Grade I in the Directorate of public Relations who were appointed prior to 8-9-1969 and continuing in that post as on 8-9-1969.1

[12. Typist Grade II

Direct Recruitment

Or

By appointment from Typist Grade II in the Directorate of Public Relations who were appointed prior to 8-9-1969.

Note: All persons holding low paid posts (included in any of the Subordinate Services under the State Government, whether he possess the minimum general educational qualification of the S.S.L.C standard or not, and who possess the basic qualification in typewriting prescribed in minimum qualification for appointment as Typist shall be allowed to appear for the annual competitive test conducted by the Public Service Commission for appointment as Lower Division Typist subject to the following conditions namely:-

The qualification regarding age under rule 8 shall not apply to them, They shall take their chances strictly on the basis of competition and shall be included by the Commission in the list of approved candidates and allotted for appointment in their turn against vacancies reserved for open competition. The appointment of such persons shall not be counted against turns reserved for particular communities.]

[43][12A. Assistant Tamil

Translator -

Higher Grade

By promotion from Assistant Tamil Translator Grade II]

[44][13. Assistant Tamil

Translator Grade II

Direct recruitment.]

113A. Assistant

Kannada

Translators-

Higher Grade

By promotion from Assistant Kannada Translators Grade II.]

[45][14. Assistant

Kannada

Translators

Grade II

By direct recruitment]

Table

Category

Age

[47][Legal Assistants Grade II

36 years

Assistants Grade II

35 years

[48][Confidential Assistant Grade II Typists Grade II]

35 years

[49][Assistant Tamil Translators-Grade II

Assistant Kannada Translators-Grade II] J

Category

Method of appointment

Qualification

(1)

(2)

(3)

Category - 2

Cypher Assistant

Promotion

General.Must possess the minimum general educational qualification of the S. S. L. C. Standard

Special- [52][xxx] Must have undergone Cypher Training in the Central Cypher Bureau of the Government of India, Ministry of External Affairs.

[53][xxx]

Category - 4

Assistant Cashier

Promotion

Account Test (Higher)

Note:-

(1) In the absence of candidates with Account Test (Higher) qualification, persons who have passed Account Test (Lower) may be appointed.

(2) A person appointed as Assistant Cashier must deposit a cash security of Rs. 1,000.

[54][Category - 5A]

Assistants Grade I

Promotion

[55][Account Test (Lower)

Note:- For Assistants who have undergone the training in the Secretariat Training School under the scheme introduced in G.O. MS. No. 486/65/PD dated 24-6-1965, as subsequently clarified, a pass in the subjects specified

below in the Test for Assistants Trainees of the Secretariat Training School conducted by the Kerala Public Service Commission shall be treated as equivalent to a pass in Account Test (Lower), namely:-

(i) Kerala Service Rules (with books)

(ii) Kerala Financial Code Vol. I and II and Travancore-Cochin Budget Manual (with books)

(iii) Introduction to Indian Audit and Accounts Parts I and III (without books) and the Kerala Account Code Volume I (with books).

(iv) Kerala Treasury Code Volume I and II and Kerala Account Code Volume II (with books)]

[56][Appointment from among [57][Typists Grade I] and [58][Confidential Assistants] of the Secretariat]

(1) The minimum general educational qualification of the S.S.L.C. Standard,

[59][(ii) 10 years service as Typist and/[60][or Confidential Assistant] in the Secretariat.]

(iii) Pass in the Special Test conducted by the Public Service Commission.

(iv) Account Test (Lower) and Secretariat Manual Test:

[61][Provided that [62][Typists Grade I and Confidential Assistants] who possess the B. A. B. Sc, or B. Com. Degree of any recognised University or equivalent qualification shall not be required to pass the Special Test conducted by the Public Service Commission.]

Category -6

Reception Officers

Appointment from Assistants Grade I, or [63][Typists Gr. I] in the Secretariat other than Law & Finance Departments & the Governor's Secretariat.

(i) A University Degree,

(ii) A good personality

Category- 7

Legal Assistants Grade II

Direct recruitment

(i) Degree in Law of any recognised University,

(ii) [64][xxx] Enrolment as an Advocate.

[65][xxx]

[66][xxx]

Appointment from Assistant Tamil Translators and Assistant Kannada Translators

Degree in Law of any recognised University.

[67][A minimum service of two years as Assistant Tamil Translators Grade II or Assistant Kannada Translators Grade II as the case may be.]

[68][Appointment or promotion from any other category in Kerala Secretariat Subordinate Service; or [69][Transfer from any category in any Department under the Government or in the service of the High Court of Kerala.

(i) Degree in Law of any recognised University.

(ii) [70][A minimum service of three years in the Kerala Secretariat Subordinate Service or any category in any Department under the Government or in the service of the High Court of Kerala as the case may be.]

(iii) Must be below 40 years of age.]

Category-8

Assistants Grade II

[71][Direct recruitment

B.A., B. Sc. or B. Com., Degree of any recognised University or equivalent qualification except in the case of Persons mentioned in the 'Note' included hereto against category 8 (b) of the table under sub rule (a) of rule 4.]

Category-10

[72][Confidential Assistants Grade II)

Direct recruitment or transfer or appointment from the category of typists

(i) S. S.L. Cor equivalent qualification (ii) Lower Grade certificate in English and Malayalam Typewriting K.G.T.E. or equivalent qualification (iii) Lower Grade Certificate in English and Malayalam Shorthand K.G.T.E. or equivalent qualification.)

Category-12

(a) [73][Typists Grade II

Direct Recruitment

(i) S.S.L.C or equivalent qualification (ii) Higher Grade Certificate in English Typewriting K.G.T.E. or equivalent qualification (iii) Lower Grade Certificate in Malayalam in Typewriting K.G.T.E. or equivalent qualification.]

(b) [Typists Grade II (Tamil)]

Direct recruitment

(i) The minimum general educational qualification of S.S.L.C. Standard.

(ii) Must have passed the Government Technical Examination in Typewriting (Tamil) by the lower grade or any equivalent qualification.

(c) [74][Typists Grade II (Kannada)]

Direct recruitment

(i) Pass in S.S.L.C. or its equivalent.

(ii) Must have passed the Technical Examination in Typewriting (lower Grade) in Kannada of the Government of Karnataka or any equivalent qualification.]

Category-13

[75][Assistant Tamil Translators Grade II]

Direct recruitment

A degree of any recognised University with Tamil as Part II or Part III.

Category-14

[76][Assistant Kannada Translators Grade II]

Direct recruitment

A degree of any recognised University with Kannada as Part II or Part III.